BY-LAWS
ARTICLE I.
The name of this organization shall be Rowland Heights Community Coordinating Council.
ARTICLE II. BOUNDARIES
The boundaries of the area with which this Council is concerned are:
Beginning at a point on Colima Road, west of Azusa Avenue where the westerly boundary of the Rowland Unified school District intersects with Colima Road, thence in an easterly direction following Colima Road until this line connects with the southerly boundary of the City of Industry, thence easterly following the most Southerly boundary of the City of Industry until this line intersects with Lemon Avenue at Lycoming Street, thence south along Lemon Avenue continuing south along the proposed extension of Lemon Avenue until this line intersects with Colima Road, thence westerly along Colima Road until this line intersects with the most easterly boundary of the Rowland Unified School District, thence southerly along said easterly boundary to the most southerly boundary of the Rowland Unified school District and following said southerly boundary to the most westerly boundary of the Rowland Unified School District, thence northerly along said boundary to the point of beginning on Colima Road. Map
A. The mission for this Council is:
To
provide a forum and a conduit for the flow of information for the
residents of
the Rowland Heights community regarding issues that
affect their community and
their quality of life.
B. The general purposes for which this Council is formed are:
1. To develop community responsibility for meeting the needs of children and youth;
2. To promote and encourage community involvement;
3. To improve quality of life and promote good citizenship;
4. To encourage the voluntary cooperation of organizations, agencies and
individuals interested in making the community a better place in which to live.
5. To provide a liaison between community agencies and residents.
C.
In accomplishing these purposes, the Council is non-partisan and
non-sectarian
in nature and non-political
in intent and activity.
ARTICLE IV. OPERATIONS
To implement its objectives, this Council:
A. Convenes general meetings of the membership and special community
meetings;
B. Develops committees to identify and make recommendations on
community problems.
C. Encourages agencies to take responsibility for meeting needs as they
are discovered. If existing agencies are unable to cope with specific
areas of need, the Council may assist in initiating or developing
recommendations for appropriate services.
D. Will keep on file:
1. A list of its elected officers, addresses and phone numbers;
2. A list of its chairmen, addresses and phone numbers
3. A list of member organizations;
4. A description of boundaries of the area it serves;
5. A copy of the Council by-laws;
6. A current Treasurer’s report;
7. A copy of Annual Historian’s Report.
ARTICLE V. MEMBERSHIP AND DUES
A. Membership
1. Membership of the Council may include the following categories:
a. Residents of the community of Rowland Heights
b. Representatives from agencies serving this community;
2.
Membership in the Council shall be made by completion of a
Membership Application and payment of dues.
3. Membership in the Council shall be on an annual basis.
B. Dues
1. Dues are payable by the July general membership meeting.
2. In order to
maintain the activities of the Council, each participating
member is asked to
contribute $10.00 annually which constitutes a
member-in-good standing. The intent of the Council is not to exclude membership, but only to
help recover the costs of operation.
ARTICLE VI. ORGANIZATION
A. This Council is an autonomous association of community residents.
B. The Executive Board shall consist of the officers of the Council, which are:
President
First Vice-President, Program
Second Vice-President, Membership
Third Vice-President, Public Relations
Recording Secretary
Corresponding Secretary
Treasurer
Historian
Immediate Past President
C.
The chairpersons of all standing and special committees shall report
to the Executive Board. Chairpersons shall not encumber the
Council without specific
approval of the Executive Board.
D. A Nominating
Committee shall consist of a Chairman and four
members, and shall be elected by the Executive Board at its February
meeting. The President of the
Council shall not be a member of the
Nominating Committee.
E. Proposed members of all Standing and Special
Committees shall be
presented to the Executive Board for approval.
A. The President shall preside at all general meetings, and shall be ex-officio
member of all committees except the Nominating Committee. He/She shall,
with
the approval of the Executive Board, appoint all Committee
Chairpersons. He/She shall appoint an Auditing Committee of three.
B. The First Vice President, Programs, shall, when directed by the President or in the absence of the President, assume the duties of the President. He/She shall develop programs of current local concern, which are in keeping with the goals and objectives of the council. Also, he/she shall undertake all contacts necessary to provide said programs. He/she shall be first in order of succession to the chair.
C. The Second Vice-President, Membership, shall assist the President in securing membership for the Council by contacting voluntary organizations, businesses, agencies, and those citizens in the community who have a contribution to make to the Council and the community. He/she also shall work with the Vice-President, Public Relations, in seeing that prospective members are well informed in Council activities. He/She shall be second in order of succession to the Chair.
D. The Third Vice-President, Public Relations, shall keep local press alerted to the affairs of the Council by writing press releases for local newspapers on meetings, projects and special Council activities. He/she shall be prepared at all times to tell the Coordinating Council story to prospective members, the press, organizations and the community. He/she shall be third in order of succession to the Chair.
E. The Recording Secretary shall keep minutes of all General Council and Executive Board meetings and shall be the custodian of all papers, records and documents of the Council for the current year. At each meeting, he/she shall be prepared to read the minutes of any former meeting.
F. The Corresponding Secretary shall conduct the general correspondence of this Council.
G. The Treasurer shall be the custodian of all funds and/or property of the Council. He/She shall receive, hold, and disburse funds of the council. He shall keep proper records and shall be prepared to present a financial statement at any meeting.
H. The Historian shall be the custodian of all papers, documents and records of the council except for the current year of appointment. He/She shall keep current the history of the Council. He/She shall prepare an annual report.
I. All officers shall, at the termination of their term of office, deliver to their successors in office all records and property in their possession belonging to the Council.
A. There shall be at least ten General Council Meetings during the year, one of which shall be held in May.
B. The Executive Board shall meet at least ten times during the year.
C. The general meetings of the council shall be open to the public.
D. At an EXECUTIVE BOARD MEETING, a majority of the Executive Board shall constitute a quorum, providing notification of the meeting is given to all members of the Executive Board at least seven days before convening emergency Board meetings may be convened without the seven day notification.
A. In order to be nominated for office in the council, a person shall have been a member-in-good standing, as defined under article V entitled MEMBERSHIP AND DUES, for no less than three months (90 days) prior to said nomination.
B. In order to place a name in nomination for office of the Council, a person shall have been member-in-good standing as defined under Article V entitled MEMBERSHIP AND DUES, for no less than thirty days prior to said nomination.
C. A list of nominations for the officers of the Council shall be prepared by the Nominating Committee and submitted to the Council membership at the April General Council Meeting of each year. All Council members shall be encouraged to submit names in writing for consideration by the Nominating Committee. Any voting member may make additional nominations from the floor of the April general meeting, providing consent is obtained of the nominee before the general membership or in writing and read before the general membership. When any such nomination is made by another eligible member of the Council, such names shall be added to the list submitted by the Nominating Committee and shall have a place on the ballot.
D. The annual election of officers of the Council shall be held at the June General Membership Meeting of the Council. In case of more than one nomination for an office, the method of voting shall be by secret ballot, conducted by the nominating committee.
The elected officers for the succeeding year shall be installed at the regular June meeting each year and shall hold office from that date until the new officers have been installed the following year.
A. In the event of death, resignation, or failure to perform duties on the part of any elected officer of the Council, the office shall be declared vacant by vote of the Executive Board, and the President, with the approval of the Executive Board, shall then appoint a person to fill the office so vacated.
B. If any officer fails to attend three consecutive meetings without reasonable excuse, the Executive Board shall have the power to declare his office vacant and appoint a successor.
ARTICLE XII. FINANCES
A. The Council shall adopt an annual budget at the second meeting of the Council for the new year. All authorized expenses of the Council shall be paid by the Treasurer. Budgeted items shall be paid upon approval of the majority of the Executive Board.
B. Unscheduled expenses shall be approved for payment by vote of the majority of the Executive Board.
C. All expenditures shall be issued by check and signed by the President and Treasurer. In the absence of the President or Treasurer, the First Vice-President or Second Vice-President shall be authorized to execute the remaining signature.
D. A committee of three, appointed by the President, shall audit the books within fifteen days following the June meeting.
ARTICLE XIII. VOTING
In order to qualify to vote at any meeting of the Council, a person must have been a member-in-good standing, as defined under Article V entitled MEMBERSHIP AND DUES, for no less than thirty (30) days prior to said vote.
ARTICLE XIV. RULES GOVERNING THE CONDUCT OF MEETINGS.
The usual procedures of the Council are carried out in an informal manner. In the case of an unusual circumstance, Robert’s Rules of Order, Revised, shall govern the meeting when they do not conflict with other provisions herein stated.
Proposed amendments must be submitted in writing to the Executive Board, which shall edit the proposal in cooperation with the By-Laws Review Committee. The by-laws may then be amended by a 2/3 majority of the membership present at any regular meeting of the Council provided a copy of the proposed amendments shall have been sent to each voting member at least one month before being voted upon.
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