ROWLAND HEIGHTS COMMUNITY COORDINATING COUNCIL

BY-LAWS

 

ARTICLE I. NAME

 

The name of this organization shall be Rowland Heights Community Coordinating Council, also known as RHCCC (hereinafter referred to as the “Council”)

 

ARTICLE II. BOUNDARIES

 

The boundaries of the area with which this Council is concerned are as defined in “Exhibit A”.

 

ARTICLE III. MISSION

 

  1. The mission of this Council is to provide a forum for Rowland Heights residents, government representatives and others, to meet and discuss community concerns and explore possible solutions.
  2. The general purposes for which this Council is formed are:
    1. To develop community responsibility for meeting the needs of children and youth;
    2. To promote and encourage community involvement;
    3. To improve quality of life and promote good citizenship;
    4. To encourage the voluntary cooperation of organizations, agencies and individuals interested in making the community a better place in which to live.
  3. In accomplishing these purposes, the Council is non-partisan and non-sectarian in nature and non-political in intent and activity.

 

ARTICLE IV. OPERATIONS

 

To implement its objectives, this Council:

  1. Convenes general meetings of the membership and special community meetings;
  2. Develops committees to identify and make recommendations on community issues;
  3. Encourages agencies to take responsibility for meeting needs as they are discovered. If existing agencies are unable to cope with specific areas of need, the Council may assist in initiating or developing recommendations for appropriate services.
  4. Will keep on file:
    1. a current list of its elected officers and their contact information;
    2. a current list of its chairmen and their contact information;
    3. a current list of members and their contact information;
    4. a copy of the Council by-laws;
    5. a current Treasurer's report;
    6. A copy of the Annual Historian's Report.

 

ARTICLE V. MEMBERSHIP AND DUES

 

  1. Membership
    1. Individuals eligible for membership in the Council shall include:
      1. Residents of the community of Rowland Heights
      2. Representatives from government agencies serving this community
    2. The Council shall consist of “Paid Members” and “Registered Members”
      1. Paid Members are residents who have paid their annual Council dues. They are entitled to hold office, serve on committees, attend and participate in membership meeting discussions, and vote on Council business.
      2. Registered Members are residents who have registered with the Council, but who have not paid their annual dues. They are entitled to attend the Council meetings, participate in the discussions, and raise new issues.
    3. Membership in the Council shall be on an annual basis.
  2. Dues
    1. In order to maintain the activities of the Council, residents must contribute $10.00 annually. The intent of the Council is not to exclude membership for lack of funds, but only to help recover the costs of operation.
    2. Dues are payable by the July general membership meeting.

 

ARTICLE VI. ORGANIZATION

 

  1. This Council is an autonomous association of community residents.
  2. The Executive Board shall consist of the officers of the Council, which are: a President; First Vice-President, Program; Second Vice-President, Membership; Third Vice-President, Community Improvement; Recording Secretary, Corresponding Secretary; Treasurer; Historian; and the Immediate Past President.
  3. The chairpersons of all standing and special committees shall report to the Executive Board. No one shall encumber or make commitment on behalf of the Council without specific approval of the Executive Board.
  4. A Nominating Committee shall consist of a Chairperson and a minimum of two additional members, and shall be elected by the Executive Board at its February meeting. The President of the Council shall not be a member of the Nominating Committee.
  5. Proposed members of all Standing and Special Committees shall be presented to the Executive Board for approval.

 

ARTICLE VII. DUTIES OF OFFICERS

 

  1. The President shall preside at all general meetings, chair the Executive Board meetings, and shall be ex-officio member of all committees except the Nominating Committee. He/She shall appoint an Auditing Committee of three.
  2. The First Vice President, Programs, shall, when directed by the President or in the absence of the President, assume the duties of the President. He/She shall develop programs of current local concern, which are in keeping with the goals and objectives of the Council. Also, he/she shall undertake all contacts necessary to provide said programs. He/she shall be first in order of succession to the President.
  3. The Second Vice-President, Membership, shall promote Council affairs by developing a plan to encourage the participation of voluntary organizations, businesses, government agencies, and residents. He/she shall work with the Vice-President, Community Improvement, to ensure prospective members are well informed regarding Council activities. He/She shall be second in order of succession to the President.
  4. The Third Vice-President, Community Improvement, shall be responsible for working with residents and County agencies to improve services, safety and other community programs. He/she shall be third in order of succession to the President.
  5. The Recording Secretary shall keep minutes of all l Council General Membership and Executive Board meetings, and shall be the custodian of all papers, records and documents of the Council for the current year. At each meeting, he/she shall be prepared to read the minutes of any former meeting. The Recording Secretary shall be fourth in order of succession to the President.
  6. The Corresponding Secretary shall conduct the general correspondence of the Council, including sending meeting notices and meeting agendas to the membership. The Corresponding Secretary shall be fifth in order of succession to the President. The Treasurer shall be the custodian of all funds and/or property of the Council and shall receive, hold, and disburse its funds. The Treasurer shall keep proper records and shall be prepared to present a financial statement at any meeting.
  7. The Historian shall be the custodian of all papers, documents and records of the Council, except for the current year of appointment. He/She shall keep current the history of the Council. He/She shall prepare an annual report.
  8. All officers shall, at the termination of their term of office, deliver to their successors in office all records and property in their possession belonging to the Council.

 

ARTICLE VIII. MEETINGS

 

  1. There shall be at least 10 General Council Meetings during the year, one of which shall be held in May.
  2. Quorum:
    1. At a GENERAL MEMBERSHIP MEETING, a majority of the Executive Board shall constitute a quorum, providing the members have been notified at least seven days before convening.
    2. At an EXECUTIVE BOARD MEETING, a majority of the Executive Board shall constitute a quorum, providing notification of the meeting is given to all members of the Executive Board at least seven days before convening. Emergency Board meetings may be convened without the seven-day notification.
  3. The Executive Board shall meet at least 10 times during the year.
  4. The general meetings of the council shall be open to the public.

 

ARTICLE IX. NOMINATIONS AND ELECTIONS

 

  1. In order to be nominated for office in the council, a person shall have been a Paid Member, as defined under article V entitled MEMBERSHIP AND DUES, for no less than six months (180 days) prior to said nomination.
  2. In order to place a name in nomination for office of the Council, a person shall have been a Paid Member, as defined under Article V entitled MEMBERSHIP AND DUES, for no less than six months (180 days) prior to said nomination.
  3. To be nominated for President of the Council, a person shall have been a member of the Council Board for a minimum of one year.
  4. A list of nominations for the officers of the Council shall be prepared by the Nominating Committee and submitted to the Council membership at the May General Council Meeting of each year. All Council members shall be encouraged to submit names in writing for consideration by the Nominating Committee. Any voting member may make additional nominations from the floor at the May general meeting, providing consent is obtained of the nominee prior to the meeting and read before the membership at that meeting, or the nominee is present and orally consents. The names of such additional nominees shall be added to those submitted by the Nominating Committee and shall be placed on the ballot.
  5. The annual election of officers of the Council shall be held at the June General Membership Meeting. In case of more than one nomination for an office, the method of voting shall be by secret ballot, and the president shall appoint three tellers to count the vote.

 

ARTICLE X. INSTALLATION OF OFFICERS

 

The elected officers for the succeeding year shall be installed at the regular June meeting each year and shall hold office from that date until the new officers have been installed the following year.

 

ARTICLE XI. REPLACEMENT OF OFFICERS

 

  1. In the event of death, resignation, or failure to perform duties on the part of any elected officer of the Council, the office shall be declared vacant by majority vote of the Executive Board, and the Board shall then appoint a person to fill the office so vacated.
  2. If any officer fails to attend three consecutive meetings, without reasonable excuse, the Executive Board shall have the power to declare that office vacant and appoint a successor.

 

ARTICLE XII. FINANCES

 

  1. The Council shall adopt an annual budget at the second meeting of the Council for the new year. All authorized expenses of the Council shall be paid by the Treasurer. Budgeted items shall be paid upon approval of the majority of the Executive Board.
  2. Unscheduled expenses shall be approved for payment by vote of the majority of the Executive Board.
  3. All expenditures shall be issued by check and signed by the President or Treasurer.
  4. A committee of three, appointed by the President, shall audit the books within fifteen days following the June meeting.

 

ARTICLE XIII. VOTING

 

Only Paid Members, as defined under Article V entitled MEMBERSHIP AND DUES, for no less than thirty (30) days prior to said vote, shall be entitled to vote on Council business.

 

ARTICLE XIV. RULES GOVERNING THE CONDUCT OF MEETINGS.

 

The usual procedures of the Council are carried out in an informal manner. In the case of an unusual circumstance, Robert's Rules of Order, Revised, shall govern the meeting when they do not conflict with other provisions herein stated.

 

ARTICLE XV. AMENDMENTS

 

Any Paid Member can submit proposed By-Laws amendments to the Executive Board. The Board shall appoint a special “By-Laws Review Committee” consisting of at least three Board members. The person submitting the proposal must have the opportunity to talk to the By-Law Review Committee. The Committee shall review and discuss the proposed amendment and make a recommendation to the Executive Board with respect to what action should be taken. By a majority vote, the Board shall either table the proposed amendment, or approve presentation to the membership. A copy of the proposed amendment shall be sent to each Paid Member at least one month prior to the vote. A two-thirds majority of the Paid Members present at the Council meeting is required to adopt the proposed amendment.

0x01 graphic

The boundaries of the area with which this Council is concerned are:

 

Beginning at a point on Colima Road, west of Azusa Avenue where the westerly boundary of the Rowland Unified School District intersects with Colima Road, thence in an easterly direction following Colima Road until this line connects with the southerly boundary of City of Industry until this line intersects with Lemon Avenue at Lycoming Street, thence south along Lemon Ave continuing south along the proposed extension of Lemon Ave until this line intersects with the most easterly boundary of the Rowland Unified School District, thence southerly along said easterly boundary to the most southerly boundary of the Rowland Unified School District, and following said southerly boundary to the most westerly boundary of the Rowland Unified School District, thence northerly along said boundary to the point of beginning on Colima Road.

 

 

 

 

 

 

 

 

ROWLAND HEIGHTS COMMUNITY COORDINATING COUNCIL BY-LAWS

Amended 10/10/05